Use Gmail More Efficiently

Many people use Gmail nowadays, and that is hardly surprising. It’s simple to use, free, and Google knows how to make a good product. However, if you use Gmail you may not be using it to its full potential. It includes some remarkable tools that make it easy for you to organize your email. Below is a description of some of those tools and links to pages that show you how to utilize them.

Label your messages: Is your email inbox filled with messages from friends, co-workers, bosses, and family members? It can prove challenging to keep track of these messages. Luckily, Gmail allows you to add brightly colored labels to your messages which helps organize your inbox. For example, you can slap a red "Urgent" label to all messages you need to address quickly. You can put a blue "Vacation" label on email messages relating to hotel reservations, car rentals, and other vacation-planning activities. If you're conducting a job search, emails from prospective employees and networking contacts might include a purple "Job search" label.

Free up space with archiving: Do you like to keep your inbox clear of emails, but you can’t delete ones you have read because you might need them? Rather than make a bunch of different files you can easily archive old emails. Archiving emails sends them to an “All Mail” folder so they don’t clutter up your inbox but you can still access them when needed.

Add a signature: Everyone should have an email signature, it saves so much time because you don’t have to type your name and contact info at the bottom of each and every email. After you have created a signature, Gmail will automatically drop it into the bottom of your emails.

Filter your incoming messages: Gmail can automatically filter your incoming emails. For example, if you are presently accepting applications for a job opening, you may create a filter that sends any email with the words “resume” or “application” to a file you have created called “Applicants”. Or if you would like all of the emails that come from your supervisor to be labeled as “Urgent”, you can do that with this feature.